ugh I feel your pain. honestly the amazon business approval workflow is a total mess. I spent months trying to make it work for my last team and it was just a nightmare tbh. unfortunately its just not as good as it should be for a company that size and the ui is basically designed to hide the buttons you need. here is what I found after trying a few things:

• amazon business native tools: its free, but finding where to actually click approve is way harder than it needs to be. had issues with notifications just disappearing into the void or getting buried in emails.
• ramp or brex: this is the way to go ngl. you give devs virtual cards with pre-set limits. if they need more they request it in the app and you click a button. way smoother than messing with amazon settings.
• procurify: a bit of an overkill for 25 people but it handles complex workflows well if you ever scale to 100+. honestly just ditch the amazon internal workflow and use a smart card system instead. save yourself the headache.

Like someone mentioned, that native Amazon interface is basically a labyrinth from the 90s! I had the exact same nightmare last year when we scaled to 30 people and I was losing sleep because my dev team couldnt get their test devices on time. I finally ditched the built-in system for a dedicated spend platform and it has been fantastic! Seriously, my life changed overnight and I love it.

• I hooked everything up through an API so it bypasses the crappy Amazon UI entirely.
• My current setup uses virtual cards for every single department which is just brilliant for security.
• Everything pings me on my phone for a quick thumbs-up approval so no more limbo! It is so much more streamlined and the technical control you get is incredible! I love not having to hunt through buried menus anymore. Definitely look into third-party options that sync with your accounting stuff!

^ This. Also, reading through these comments it's so clear we've all been burned by that Amazon UI! It's like they want to make it hard to spend money lol. I remember when my team hit 20 people and I thought I'd be efficient by setting up those native rules. Huge mistake! I spent more time troubleshooting the dashboard than actually working. I finally switched to a much leaner setup because I couldn't justify the headache. It's so amazing once you find a workflow that doesn't involve 50 clicks just to see a cart. Basically, everyone agrees the built-in system is trash and slows down the team. I've been using Share-A-Cart for a while now and it's honestly a lifesaver for office orders! It's fantastic and keeps things simple. Quick question tho, how many different departments are actually ordering stuff? And are you trying to keep a super strict budget or just need eyes on what's being bought before the buy button gets hit?